Archiving materials means to collect, organize and preserve documents, records, books, photographs, artwork or other materials for future use and reference. This involves taking steps to ensure the long-term preservation of the materials—which may include measures such as protecting them from damage or deterioration, scanning them to create digital files, and storing them in a secure and controlled environment. Archives are often maintained by organizations such as libraries, museums or government agencies.

Large format scanners can be a valuable tool for these organizations, allowing them to digitize and preserve a wide range of materials. By digitizing these materials, archivists can make them more accessible to researchers, students and the general public, while also protecting them from damage and deterioration over time.

Here are some specific ways that libraries, museums and government agencies can use large format scanners:

1. Digitize rare and fragile documents: Many archives have collections of rare and fragile documents and artwork that are too delicate to handle or reproduce using traditional methods. With a large format scanner, libraries and musuems can create high-quality digital copies of these documents without risking damage to the originals.

2. Make materials more accessible: Large format scanners can be used to create digital copies of oversized materials, such as maps and blueprints, which can be difficult to access or transport. By digitizing these materials, libraries can make them available to researchers and students around the world, regardless of their physical location. Digitizing artwork also allows people from all over the world to access and view the art, which means that people who may not be able to visit a museum in person—such as those with mobility issues—can still experience the artwork.

3. Preserve historical records: By digitizing artwork, museums can create a high-resolution digital copy that can be stored and accessed without the need for physical handling of the artwork. This can help to reduce wear and tear on the original piece and preserve it for future generations. Additionally, many libraries have collections of historical records—such as town records, land surveys and architectural drawings—that are at risk of deterioration over time.

4. Create educational materials: Large format scanners can be used to create educational materials that can be used in classrooms and exhibits as well as as online courses or digital textbooks. Libraries and museums can use these materials to highlight their collections and engage with their communities. This provides students and researchers with the ability to study the materials in detail, without needing to physically visit the archive.

5. Marketing and Promotion: Digitized artwork and historical documents can be used as part of an organization’s marketing and promotional efforts—helping to generate interest in their collections and exhibitions. This can also create new revenue streams, as digitized materials can be sold as high-quality prints, or licensed for use in books, magazines or other media.

Overall, large format scanners are a valuable tool for libraries, museums and government agencies, allowing them to digitize and preserve a wide range of materials while also making them more accessible to researchers and the general public.